I currently work with XD Agency as a Production Coordinator and Lead Project Manager, helping deliver Autodesk University and Autodesk Executive Summit.
My role spans production logistics, vendor coordination, budget tracking, schedules, internal communication, and client-facing deliverables across multiple workstreams and event experiences.
The role has given me the opportunity to work across many parts of the production process while collaborating closely with producers, designers, vendors, and client teams to keep projects organized and moving forward.
Scope
Client & Event Context
Client
Autodesk
Technology company serving architecture, engineering, construction, manufacturing, and media professionals worldwide.
Programs
Autodesk University
Keynote + General Session production support for Autodesk’s major customer and industry event.
Executive Summit
Production coordination support for a focused executive-level event experience.
Overview
Project Context
XD Agency was selected as Autodesk's production partner for the 2026 Autodesk University and Executive Summit in Las Vegas. As a first-year engagement between our teams, the project includes both large-scale attendee experiences and executive-focused programming, requiring close coordination across creative, production, logistics, technology, and client stakeholders.
Autodesk University is Autodesk's flagship annual conference, bringing together professionals from architecture, engineering, construction, manufacturing, media, and technology to explore emerging trends, product innovation, AI, digital transformation, and the future of design and making. The event includes keynote presentations, industry sessions, networking opportunities, hands-on learning, and product announcements. Autodesk expects more than 10,000 attendees from around the world to participate.
Executive Summit serves as Autodesk's invitation-only leadership experience, bringing together senior executives, business leaders, and strategic decision-makers for a more focused series of presentations, conversations, and networking opportunities. The event is designed to facilitate discussions around industry challenges, future innovation, technology strategy, and business transformation.
Together, the events represent a multi-million-dollar production effort spanning keynote and general session programming, executive experiences, experiential activations, audience engagement, scenic environments, furniture installations, and numerous supporting production workstreams. My role supports the coordination and planning efforts required to move these experiences from concept through execution.
Responsibilities
My Role
Production Coordination
Supporting day-to-day coordination across schedules, vendor requests, deliverables, meeting notes, and production logistics.
Vendor & Pricing Support
Preparing vendor outreach, tracking pricing and quantities, organizing options, and helping the team evaluate selections.
Budget & Detail Tracking
Helping maintain visibility across budget updates, furniture options, scope changes, and production needs.
Internal & Client Communication
Capturing meeting notes, identifying next steps, drafting follow-ups, and helping keep internal teams aligned before client shares.
Schedule Management
Supporting workback updates, deadline tracking, review timing, and coordination across multiple moving parts.
Large-Scale Event Support
Contributing to production planning for Autodesk University and Executive Summit across stage, seating, scenic, and attendee experience elements.
Workflow
Tools & Platforms
Google Sheets
ClickUp
Airtable
Google Slides
2D Floor Plans
3D Renderings
Google Docs
SharePoint
Slack